Accounts Payable & Billing Coordinator

Position Overview

Traver IDC is seeking a detail-oriented Accounts Payable & Billing Coordinator to support the accounting and billing operations of our industrial motor repair and equipment service business.

This role works closely with accounting and operations to ensure vendor costs, employee labor, and job expenses are properly captured so customer invoices can be prepared accurately. The position will assist with accounts payable processing, invoice preparation, and employee time entry to support payroll and job costing. This role is ideal for someone who enjoys working with numbers, maintaining organized financial records, and coordinating information across departments in a fast-paced service environment.

Key Responsibilities:

Accounts Payable Processing

• Process vendor invoices and maintain accurate accounts payable records.
• Verify vendor charges and ensure costs are properly recorded.
• Reconcile vendor statements and resolve discrepancies.
• Coordinate with operations to confirm materials and service costs.
• Maintain organized records of vendor invoices and other documentation.

Customer Billing & Invoice Preparation

• Assist with preparation of customer invoices for repair work, service calls, and product sales.
• Ensure vendor costs, materials, and job expenses are properly captured prior to invoicing.
• Coordinate with project coordinators and operations staff to verify billable work and job completion.
• Review invoices for accuracy before they are sent to customers.

Time Entry & Payroll Preparation

• Enter employee labor hours into the system for job tracking and payroll preparation.
• Verify time entries are accurate and assigned to the correct jobs or departments.
• Assist with preparing payroll information for HR review and processing.
• Help ensure labor costs are properly captured for billing and job costing.

Accounting Support

• Assist with general accounting tasks including expense tracking and documentation.
• Support the accounting specialist with financial organization and record keeping.
• Maintain accurate records of job-related costs and financial documentation.

Qualifications:

• 2+ years of experience in accounts payable, bookkeeping, or accounting support.
• Strong attention to detail and organizational skills.
• Comfortable working with spreadsheets and accounting software.
• Ability to manage multiple tasks and coordinate information across departments.
• Experience in service businesses, construction, manufacturing, or industrial environments is a plus.

About Traver IDC

Traver IDC is a fourth-generation family business based in Waterbury, CT with over 85 years of experience serving the industrial electrical market. We provide a unique, full-service approach, combining motor repair, electrical contracting, engineering, and product distribution into a single source for customers. With 24/7 support, Traver IDC delivers responsive service across troubleshooting, technical support, and equipment needs to minimize downtime. Our team brings deep expertise in servicing motors, generators, and complex electrical and mechanical systems, along with advanced capabilities like system integration and preventative maintenance.

Work Environment

• Industrial equipment repair and service business
• Collaborative office environment working with accounting, operations, and sales teams.
• Fast-paced environment with a variety of responsibilities throughout the day.

To Apply:

Send your resume to jobs@traveridc.com to apply today.